In the final installment of our new manager series, we’re going to focus on a skill that brings people together – meetings. As a busy manager, you often have a long list of objectives to accomplish, yet you must still keep a pulse on what your team is doing without micro-managing. This can be achieved by conducting effective meetings.
To drive accountability, meetings can be one-on-one with individual team members or collective group meetings. The key is to only include those who need to be involved in the discussion or decision making. While everyone has experienced “death by meetings,” it doesn’t have to be that way. If you conduct targeted discussions with key audiences, identify specific outcomes, and produce action items to address, everyone benefits.
Consider all of the types of meetings necessary to ensure you are addressing team questions and communicating the right information to the right audience while keeping everyone informed.
Team Update Meetings
Determine ahead of time the frequency in which it makes sense to have update meetings. Depending on the size of your group, this could be daily, weekly, monthly, or even quarterly. The goal of team update meetings should be to keep focus on the vision and mission of the organization and to discuss the team’s specific impact on organization goals. This is not the time to squirrel away on project tangents. High-level information to keep the team informed should be kept to a 30-minute update.
These meetings tend to be much longer and easier to run off the tracks if not properly managed. Be sure to have clear objectives identified with actionable outcomes and responsibilities by the end of a project meeting. If these two things are not present, then you have potentially just wasted everyone’s time. Also, be sure to include the right people. Sure, some people like to be in the know, but if they are not involved directly in a project, save that info for the high-level team update meetings to inform everyone.
Getting ahead of problems before they happen is critical to your success. The best way to do that is to have frequent one-to-one meetings with individual team members. Again, you decide the frequency based on the type of work your team does, but having conversations at least quarterly on an individual basis will keep you in tune with the pulse of the team. These meetings don’t have to be lengthy. Asking a few key questions like, “what obstacles are preventing you from achieving your personal and professional goals”, can help you identify potential roadblocks an employee may be apprehensive about addressing.
If you are interested in learning more about how to conduct effective meetings, contact us to register for our online course.
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We ignite organizational results with strategies, training, and performance solutions. We exist to help power the transformation that drives your company's growth and success by aligning your goals, processes, and activities to a framework that generates results. If you want to learn how to apply these leadership and management skills in your organization, contact us today. We offer a variety of custom and ready-to-use content, delivered online or through a series of facilitated workshops.